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Become a Member

Submit a Motion

As a member and owner of the OK Norrbotten association, you have a vote and a strong opportunity to influence the organization. One way to do this is by submitting a motion.

A motion from you to our board and annual general meeting can help improve our operations. Below you will find answers to some of the most common questions we receive about motions.

According to our statutes, all members/owners of the OK Norrbotten association have the right to submit proposals regarding what the organization should or should not do. Such a proposal is formally called a motion and must be reviewed and considered by the board and the annual general meeting in May.

What can you submit a motion about?

A motion should be a proposal that concerns our shared organization. You can always find comprehensive information about the operations in the latest annual report.

Who can submit a motion?

Anyone who is a member/owner of OK Norrbotten may submit a motion. You do not need to hold an elected position in the organization.

When can you submit a motion?

You can submit a motion each year up until the end of January.

How do you do it?

Writing a motion is not difficult. You can write it yourself or together with other members/owners. When writing, feel free to use plain language and avoid complicated words or technical terms.

For a motion to be processed, it must include the following required information: name, contact details, and membership number or personal identity number, along with a clear proposal to be considered.

You can submit your motion through the form.


    When you submit a motion to us, we store your information in order to process your request and inform you about what happens with your motion. More information about how we handle your personal data can be found in our privacy policy

    What happens to your motion next?

    1. You submit your motion to the association office by the end of January
    The board needs time to review the proposal and prepare it for the annual general meeting.

    2. The motion is presented to the board at a board meeting
    During this meeting, the board reviews the motion and determines what preparations are needed before the annual general meeting. The board also ensures that the motion aligns with the association’s statutes and overall goals.

    3. The board prepares a proposed decision
    The board formulates a recommendation that will be presented at the annual general meeting.

    4. The motion and the board’s proposed decision are presented to the owner representatives about two weeks before the annual general meeting
    Members who have been elected as owner representatives receive all motions, including yours, along with the board’s proposed decisions about two weeks before the meeting. This gives them time to review the proposals and decide how they wish to vote at the meeting.

    5. The annual general meeting votes
    At the annual general meeting held in May, the board presents all submitted motions to the owner representatives. The representatives then vote on your motion.

    5a. If the annual general meeting votes yes
    If a majority of the owner representatives vote in favor of your motion, the board will be assigned the task and responsibility of implementing your proposal.

    5b. If the annual general meeting votes no
    If the majority of the owner representatives vote against your motion, the motion is rejected and the proposal will not be implemented.

    6. Reporting
    After the annual general meeting, minutes are written summarizing everything discussed and decided, including the motions that were voted on. If you provided your email address when submitting your motion, you will receive an email informing you that the meeting minutes are available. You will then be able to see how the owner representatives voted on your proposal.

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